Eliminate Passive Voice

Business writing is writing in active voice; therefore, you need to eliminate the use of passive voice.

In short, passive voice is the use of two verbs  (have purchased, had learned) – the first verb is a form of the verb “to be.”  Instead, make your writing stronger and simply say ‘purchased’ or ‘learned.’

Microsoft Word has a feature to help you locate instances of passive voice.  The reminder will aid you in re-wording your document to eliminate its use.  Here’s how.

1. Click the Work Icon in the upper left.  The list of possible actions is displayed.
2. In the bottom right, Click the rectangle that says ‘Word Options.’
3. On the next page, click ‘Proofing.’
4. In the third section, ‘Writing Style,’ change that to Grammar & Style.  (Picture below.)
5. Click ‘OK.’